Introducing ShiftAI: AI-Powered Staff Scheduling That Actually Works
We're excited to introduce ShiftAI—a new approach to staff scheduling that combines the simplicity you want with the intelligence you need.
The Problem We Set Out to Solve
Every week, managers across restaurants, retail stores, healthcare facilities, and countless other businesses face the same challenge: creating the schedule.
It starts simple enough. But then you remember:
- Sarah can't work Tuesdays
- Mike needs at least 30 hours to keep his benefits
- You need someone with barista training for every morning shift
- Last weekend was short-staffed, so this weekend needs more coverage
- Oh, and three people just requested the same day off
What should take minutes becomes hours. Spreadsheets. Text messages. Phone calls. And even then, you know someone will call out Monday morning.
We built ShiftAI to make this frustration disappear.
What ShiftAI Does
Tell It What You Need, in Plain English
Forget clicking through complex interfaces. Just type what you need:
"Create next week's schedule. I need 2 people on weekday mornings,
3 people on evenings, and 4 people on Saturday."
ShiftAI understands and generates an optimized schedule in seconds—respecting everyone's availability, balancing hours fairly, and ensuring you have the right skills covered.
You can be as specific or as general as you like. "Schedule more people than usual for Friday dinner" works just as well as "I need 6 servers and 2 bartenders from 5pm-11pm on Friday."
Respects Your Team
Every schedule considers:
- Availability — Only schedules people when they can work
- Preferences — Prioritizes requested shifts when possible
- Fairness — Distributes hours equitably across the team
- Skills — Matches qualifications to shift requirements
- History — Considers who worked recent weekends, holidays, etc.
No more "why does Sarah always get the good shifts?" drama.
Adapts When Things Change
Someone calls in sick? A unexpected rush means you need extra hands?
Just tell ShiftAI:
- "Find coverage for Tom's Saturday shift"
- "Add another server to tonight's dinner service"
- "Who's available to come in early tomorrow?"
The AI finds solutions instantly, reaching out to available team members and handling the logistics.
Key Features
AI Scheduler
The heart of ShiftAI. Our scheduling engine:
- Processes natural language requests
- Considers dozens of constraints simultaneously
- Generates optimal schedules in seconds
- Explains its reasoning so you can adjust if needed
Learn more about the AI Scheduler →
Employee Self-Service
Your team can:
- View their schedule anytime (mobile-friendly)
- Set and update their availability
- Request shift swaps with coworkers
- Submit time-off requests
- Get notified of schedule changes
Less time fielding questions means more time for what matters.
Learn more about inviting employees →
Smart Availability Management
Availability isn't just yes/no. ShiftAI understands:
- Recurring availability (every Tuesday 9am-5pm)
- One-time exceptions (not available Dec 24)
- Preferences vs. hard constraints
- Maximum hours and consecutive day limits
Learn more about availability →
Shift Swapping
Let employees trade shifts themselves:
- Employee requests a swap
- Qualified coworkers see the opportunity
- Someone accepts
- Manager approves (or auto-approval rules kick in)
- Schedule updates automatically
You stay in control while your team handles the details.
Analytics and Insights
See the data behind your scheduling:
- Labor cost tracking
- Hours distribution by employee
- Coverage patterns
- Overtime trends
- Schedule change frequency
Make informed decisions, not guesses.
Who Is ShiftAI For?
ShiftAI works for any team that creates schedules. Our customers include:
Restaurants and Hospitality
- Handle complex shift patterns (AM/PM, split shifts)
- Match skills to positions (bartenders, servers, hosts)
- Adapt to varying covers and reservations
Retail Stores
- Align staffing to traffic patterns
- Manage part-time staff availability
- Handle seasonal fluctuations
Healthcare Facilities
- Track certifications and competencies
- Manage 24/7 coverage requirements
- Ensure compliance with rest requirements
And Many More
From gyms and salons to warehouses and call centers—if you have shifts to schedule, ShiftAI can help.
Pricing That Scales With You
We believe good scheduling shouldn't require enterprise budgets.
| Plan | Price | Team Size | |------|-------|-----------| | Starter | $9/month | Up to 10 employees | | Professional | $29/month | Up to 50 employees | | Business | $79/month | Up to 200 employees | | Enterprise | Custom | Unlimited |
All plans include the AI scheduler, employee self-service, and mobile access. Professional and above adds analytics, API access, and priority support.
Plus: Save 20% with annual billing, or get our Lifetime Pro license for $299 (one-time payment).
Getting Started Is Easy
5 Minutes to Your First Schedule
- Sign up — Create your account
- Add employees — Import or enter your team
- Set availability — Employees set their own (or you set it for them)
- Tell ShiftAI what you need — Type your requirements
- Publish — Send the schedule to your team
That's it. No lengthy setup, no training required.
Most teams are up and running with their first real schedule within 15 minutes. Our AI handles the complexity so you don't have to configure endless rules.
What Makes ShiftAI Different
We Use AI the Right Way
AI isn't magic—it's a tool. We use it where it genuinely helps:
- Natural language understanding — Talk to ShiftAI like a person
- Constraint optimization — Find solutions humans would miss
- Pattern recognition — Learn from your scheduling history
But we keep humans in control. You approve everything. You can override anything. The AI suggests; you decide.
Built for Real Businesses
We've talked to hundreds of managers creating schedules. ShiftAI is built from their real needs:
- Quick to learn, even for non-technical users
- Mobile-first for teams on the go
- Integrates with tools you already use
- Affordable for small businesses
Transparent and Trustworthy
- No hidden costs or surprise charges
- Your data is yours—export anytime
- Clear AI explanations (not a black box)
- Responsive support from real people
The Future of Scheduling
We're just getting started. Coming soon to ShiftAI:
- POS integrations — Automatic demand forecasting from your sales data
- Time clock — Clock in/out built into the platform
- Payroll connections — Seamless handoff to your payroll system
- Advanced analytics — Labor optimization recommendations
- Team communication — Announcements and chat
We ship updates weekly based on customer feedback.
Try ShiftAI Free
The best way to understand ShiftAI is to try it.
14-day free trial. No credit card required.
Create your account, add your team, and see how it feels to create a schedule in seconds instead of hours.
Questions?
- Browse our Help Center for guides and tutorials
- Read about specific features in our documentation
- Email us at support@shiftai.com
We're here to help you schedule smarter.